In a time when digital age has reached its peak, keeping up with the time is necessary. If you are looking to ace the digital environment of your work, then it is time to switch to better working mode. Managing work efficiently is more important than ever.
Especially with the arrival of remote work culture. We are not fixed to our traditional 9 to 5 working routine anymore. Work culture has transformed itself. Remote working, hybrid work culture and cross functional collaboration, all these features have come into light.
This vast change asks for real time work management. This is a latest approach to work culture which stands out and has left the traditional task tracking way behind.
Today’s article will help you understand the difference between the two types of work system. We will help you understand their characteristics of these two methods. with that, you can make the right choice for your workplace. Learn to enhance the productivity and efficient team work with our today's special research.
Real time work management: the new wave of work management
With the modern touch to work approach, real time work management has taken over the world. They share a list of features that allow its users to update in much more effective manner. Collaboration has also become easier than ever. This method makes the use of cloud based tools.
This way team can get updated in real time. They can see the live updates of their projects, share attachments, check the project status, comment and much more.
This system allows ease of access to the shared workspace. You can see the constant progress at all times. With that you will also receive the alerts via notification pop ups if any updates comes up. This way, the user will get alert immediately regarding the project.
This method has proven to improve the workflow because the whole team is connected throughout the working time. A continuous workflow is maintained and delays or confusion gets eradicated.
Traditional task tracking
This is one of the conventional method of managing your work. This method does not allow its users to work as efficiently as real time work management does. It is more static in nature and allows periodic updates only. One of the thing about this traditional method is that you need to manage all your tasks by your own.
Even the notes go into handwritten method. Be it spreadsheets, emails, whiteboards or any sort of project management system, all the tasks follow manual way of working.
The traditional task tracking system has been in light for many decades. They have been best suited for small teams. Most of us have been habitual and comfortable working on them. Weekly meetings, or minutes of meeting, everything could be done with traditional task tracking method.
Another thing is that the communication on via this system is not as compatible and effective as it on real time work management system. Communication takes place through emails and simply through verbal updates. Which means, high chance of communication getting scattered or creating confusion.
How traditional task tracking differs from real time work management system?
These two have huge different among them. While one of them is most suited for modern working class, the other one has been ruling the business world for decades. Some of the key differences are:
Communication and collaborative differences
- This is one of the major difference between these two systems. If we talk about traditional method, communication often gets lost. Since communication is separated from task tracking, it gets difficult to communicate and collaborate. This way information gets lost midway and communication gap occurs.
- Whereas, the real time work management follows more sophisticated and easier method of communication and collaboration. Members can communicate and collaborate all at one place. From sharing files to maintaining and tracking the task progress, everything can be done easily.
Team work and engagement
- Traditional task has a rigid system of team work. Here, tasks may feel more like a command rather than team collaboration. Since they only get the information regarding what to do then they are on their own to complete the task.
- In real time work management, work is collaborated and communicated much more easily. It encourages ownership and progress is much more visible.
In terms of flexibility
- When we talk about flexibility, you can skip the traditional method. This method works best only when you have fixed plan ready with you. Your schedules, tasks and priorities are set without a scope of any changes.
- The latest work system lets you manage your work at much more better flexibility rate. You can reschedule and reorganize everything within the team. And best part, collaboration method won’t let any employee miss out on anything.
Task transparency:
- With traditional method, you get limited transparency of your projects. Team leader often depend on the worker’s project report which may be misleading sometime.
- This method gives you access you continuous report of the project in real time. So you can know the current status and deadlines without missing anything.
Final thoughts
With all said and stated, it is rather obvious that the real time work management system is soon going to leave the traditional task tracking system way behind. Traditional system is easy and simple to access and requires less to no technical skills. Best suited for those who are not tech savvy.
People who prefer to work in traditional manner also choose this method. It works best for small teams. While being cost effective, it uses basic tools making it simple and less sophisticated.
Real time task management focus on faster decision making. It gives you instant updates. With that, team work effectively in collaboration. You get full control and access to projects with real time tracking. This way you can meet the deadlines and reduce miscommunication within your team. Now it is you to decide which method suits your team.
FAQs:
Which method is better? Traditional or real time?
Choosing which method is better is based on your needs. It depends how tech savvy your team is. Which work mode suits your team, and what brings better results.
Can we shift from traditional method to real time task management easily?
Yes, it is not hard to shift from another method. All you need is understanding of basic technology and tools.
Is it fine if we remain on traditional task tracking method?
With changing times, it is always better to update yourself. Traditional method is good. Real time work management works better for advanced tasks.
